AI Institute administrative affairs procedures

一、 Paper submission process

1.1 Fill in the submission information registration form.

1.2 If you wish to apply for a patent, then you are encouraged to send the draft of the paper to Prof. Huxiong Li. In addition, everyone is encouraged to submit the information registration form to the Saeid or directly to Prof. Huxiong Li.

1.3 Discuss follow-up with the Executive Dean and Vice President.

二、 Paper publication fee application process

2.1 If you claim to receive incentives, you MUST submit the incentives claim form in advance. Fill in Manuscript information registration form. (Emphasis on journal rankings, impact factors, and first institution)

2.2 Electronic version of the paper.

2.3 Fill in the application form for reimbursement of paper publication fee.

2.4 Signature of the Executive Director of the Institute

2.5 Finally submit to the secretary of the institute office Jiahui Kong for reimbursement.

Note: Prepare the above 3 items and submit them to Jiahui Kong for review first.

三、 Application to attend the conference approval form。

3.1 To attend the meeting, please fill in the approval form first.

3.2 Signature of the head of the Conference funding source Group.

3.3 Submit the signed form to Jiahui Kong

四、 Inviting Academic Lecture-Funding Application Form

Inviting experts to give academic lectures in the Institute requires financial support from the Institute.

4.1 Fill in the application form

4.2 Signature of the Executive Dean of the Institute

4.3 Submit the signed form to Jiahui Kong

五、 Short-term Visiting Researcher Funding Application Form

5.1 Fill in Short-term Visiting Researcher Funding Application Form.

5.2 Signature of the Executive Dean of the Institute.

5.3 Submit the signed form to Jiahui Kong.

六、 Visa for visiting researchers-Application Form

When a professor wants to apply for a visa for an invited visiting researcher, the procedure is as follows:

6.1 Fill in the application form.

6.2 Signature of the Executive Dean of the Institute

6.3 Submit the signed form to Jiahui Kong

6.4 Finally, the visiting researcher needs to talk to Melanie from the Foreign Affairs Office about visa application.

七、 Leaving Institute for local and international trip during vacation-Application Form

When the professor needs to leave the institute during a vacation

7.1 Fill in the Application form.

7.2 Signature of the Executive Dean of the Institute.

7.3 Submit the signed form to Jiahui Kong.

八、 Leaving Institute for personal affairs during the weekdays-Application Form

When the professor needs to leave the institute during the working day for personal affairs

8.1 Fill in the Application form.

8.2 Signature of the Executive Dean of the Institute.

8.3 Submit the signed form to Jiahui Kong.

九、 Official Travel Application Form

When professors need to travel during working days due to work affairs or you need institute funding to support official travel

9.1 Please fill in the official travel application form.

9.2 Signature of the Executive Dean of the Institute.

9.3 Submit the signed form to Jiahui Kong.